2023 Fall Conference Sponsorship & Exhibit Agreement
Sponsorship and Exhibitor Options:
Platinum Sponsor (1) – $2000
Gold Sponsor (3) – $1500
Silver Sponsor (5) – $1000
One Day Exhibit Fee – $500
Two Day Exhibit Fee – $750
Session Sponsor – $200
All Sponsors Receive:
Exhibit Booth for both days of conference with exhibitor registration for 2
Free Advance Attendee Mailing List (physical addresses)
Recognition in the Conference Mobile App
Sponsor Ribbons on Name Badges
Logo and hyperlink to company website on the APTA Michigan Conference Website
Free Post Conference Mailing List
25% Discount on APTA Michigan Member Mailing List Rental
2022 Fall Conference Sponsorship & Exhibit Agreement
Sponsorship and Exhibitor Options:
Platinum Sponsor (1) – $2000
Gold Sponsor (3) – $1500
Silver Sponsor (5) – $1000
One Day Exhibit Fee – $500
Two Day Exhibit Fee – $750
Session Sponsor – $200
All Sponsors Receive:
Exhibit Booth for both days of conference with exhibitor registration for 2
Free Advance Attendee Mailing List (physical addresses)
Recognition in the Conference Mobile App
Sponsor Ribbons on Name Badges
Logo and hyperlink to company website on the APTA Michigan Conference Website
Free Post Conference Mailing List
25% Discount on APTA Michigan Member Mailing List Rental
Register Online at: https://aptami.org/advertise-with-us/
Look For Conference Exhibitor Opportunities.
Questions: APTA Michigan staff will be happy to assist you. You can send an email to info@aptami.org.
Payment and Cancellation Policy
Full payment must be made with registration. All cancellations must be received via email NLT October 10, 2023. A $50 processing fee will be deducted from the refund amount. NO REFUNDS WILL NOT BE PROVIDED FOR CANCELLATIONS MADE AFTER OCTOBER 10, 2023.
Hotel Room Block:
APTA Michigan has negotiated special room rates for the conference. The cost for a double or king room is $135/night.
To reserve your room at the APTA Michigan rate of $135 use this link:
NEED LINK
The room block cut-off date is 10/4/2023.
Additional Exhibitor Information is found on the next page.
Exhibit Contract, Policies and General Information
The policies stated here constitute a bona fide part of the contract for exhibit space. APTA Michigan reserves the right to render all interpretations and decisions, should any questions arise, and to establish further regulations as may be deemed necessary to the general success and well-being of the exposition. All matters and questions not covered in these policies are subject to the final judgment and decision of the Association.
Shipment of Materials
All shipments must be arranged with the hotel. Upon arrival, the exhibitor is responsible for locating and transporting to the exhibit area any shipments sent to the hotel.
Shipments of material, literature, product, as well as cartons and envelopes should be addressed as follows:
First and Last Name of Guest to Receive Package Sheraton Grand Rapids Airport 5700 28th Street, Southeast Grand Rapids, MI 49546 APTA MI Fall Conference/McKenzie Boesen/Box “_” of “_”/
Insurance
Each exhibiting company is required to insure itself against property loss or damage and against liability for personal injury.
Exhibitor/Sponsor Registration
For each exhibit rented, 2 exhibitor badges may be issued.
Sponsors will receive sponsor ribbons. Representatives of the exhibiting company should wear their official badges at all times.
Exhibit Payment and Cancellation Refunds
Tabletop exhibit space for the exposition will be 6’ high with a 6’ draped table. Cost is $500 for 1 day and $750 for 2 days per exhibit reserved. Full payment is required with registration. All cancellations must be received via email by October 10, 2023. A $50 processing fee will be deducted from the refund amount. NO REFUNDS WILL BE ALLOWED FORCANCELLATIONS MADE AFTER OCTOBER 10, 2023. The Association reserves the right to resell this space to another company. Should any situation beyond the control of APTA Michigan arise to prevent the opening of the 2023 Fall Conference, APTA Michigan will not be held liable for any expenses incurred by the exhibitor except the rental cost of exhibit space.
Installation/Removal of Exhibits
Exhibit Assignments
Applications for exhibit space are accepted on a first come, first served basis. In cases of conflicting requests, priority will be determined on the basis of: (1) the exhibitor’s continuity of participation in past APTA Michigan expositions; (2) the sponsor level of the exhibitor (3) the exhibitor registration date; and (4) any special needs of the exhibitor.
Exhibit assignments will begin September 15. To obtain the best exhibit assignment possible, your application should be submitted as soon as possible. Applications received after the assignment of exhibits begins will be assigned in order of receipt and as space permits. The maximum number of exhibits that may be rented is 2. APTA Michigan reserves the right to reject any and all applications.
APTA Michigan determines the eligibility of any company or product to be exhibited at the exposition either before or after the proper execution of the contract.
NO RESERVATIONS FOR EXHIBIT SPACEWILL BE ACCEPTED OVER THE PHONE.
Liability
APTA Michigan, Sheraton Grand Rapids Airport, and the employees and representatives thereof shall not be held responsible for injury, loss, or damage that may occur to the exhibitor or his or her property from any cause whatsoever. APTA Michigan, Sheraton Grand Rapids Airport and its employees or representatives shall not be held responsible for any injury, loss, or damage caused by the exhibitor or his or her employees or representatives. The exhibitor agrees to indemnify those listed above against any claims for such loss or damage or injury.
Upon registering, the exhibitor expressly releases the foregoing institutions, individuals, and committees from any and all claims for loss, damage, or injury.